Legal
Privacy Policy
Last updated: March 10, 2026
Ciphervane takes the protection of personal data seriously. This Privacy Policy describes the types of information we may collect, how it is used, with whom it may be shared, and the rights available to you as a visitor or client.
This policy applies to all data collected through our website and any communications originating from it. By using the site, you acknowledge that information may be collected as described below.
Data We Collect
Contact form submissions
When you complete and submit the contact form, we collect the name, email address, optional subject line, and message content you provide. This information is used solely to respond to your enquiry.
Usage and analytics data
Subject to your cookie preferences, we may collect anonymised information about how pages are accessed — including approximate geographic region, device type, browser, and referring source. This data is aggregated and cannot be used to identify you personally.
Cookie data
We use cookies and similar technologies as described in our Cookie Policy. Your preferences are stored locally on your device via localStorage. We do not transmit cookie preference data to external servers.
Client-provided documents
In the course of providing accounting services, clients may share financial records, tax documents, and related materials. These are handled with strict confidentiality and are not used for any purpose beyond delivering the agreed service.
How We Use Your Information
Information submitted through the contact form is used to communicate with you regarding your enquiry and, where relevant, to progress into a service engagement. We do not use contact form submissions for marketing communications unless you have expressly requested this.
Analytics data — where consent has been granted — is used to identify how the website is performing and to make improvements to page structure, navigation, and content. It is not used to build individual user profiles.
Client documents and financial records shared in the course of an engagement are used exclusively for the purposes outlined in the relevant service agreement. We do not share this data with third parties for advertising, profiling, or any unrelated purpose.
We do not sell personal data. We do not use personal information to run automated decision-making processes that have legal or material effects on individuals.
Data Protection Measures
We apply reasonable technical and organisational measures to protect personal data against unauthorised access, disclosure, alteration, or loss. These include access controls limiting who can view client-related data, and secure handling of documents throughout a service engagement.
Where third-party services are used — for example, analytics providers — data shared is limited to what is necessary and is governed by those providers' data processing agreements.
In the unlikely event of a data breach involving personal information, affected individuals will be notified in accordance with applicable law and without undue delay.
Retention of personal data is limited to the period necessary for the purpose it was collected, or as required by applicable legal or professional obligations. Contact form data not resulting in an engagement is typically retained for no more than twelve months.
Your Rights
Right to access
You may request confirmation of whether we hold personal data about you and a copy of that information.
Right to rectification
If any information we hold about you is inaccurate or incomplete, you may request that it be corrected.
Right to erasure
You may request deletion of personal data we hold about you, subject to any legal retention obligations that may apply.
Right to data portability
Where technically feasible, you may request a copy of your data in a structured, machine-readable format.
Right to object
You may object to the processing of your personal data in certain circumstances, including for direct marketing purposes.
Right to withdraw consent
Where processing is based on consent — such as optional cookies — you may withdraw that consent at any time without affecting prior processing.
To exercise any of these rights, please reach out through our Contact page. We aim to respond to all requests promptly and within the timeframe required by applicable law.
Your Rights and Opt-Out Instructions
You are not required to provide any personal information when using this website. If you prefer not to share your data, you may: avoid filling out contact forms, account registrations, or any data-submitting features; disable cookies through your browser settings (see our Cookie Policy for more details); contact us directly to request the deletion of any previously shared personal data. We respect your privacy choices. If you would like us to delete your data, please reach out to us via the Contact page. We will process your request promptly.